Active Travel Steering Group privacy notice

Information you need to know

The Active Travel Steering Group is part of Liverpool John Moores University. See further information on the institution.

Liverpool John Moores University is the Data Controller.

Our Data Protection Officer can be contacted at DPO@ljmu.ac.uk

LJMU takes your privacy very seriously. This privacy notice explains how we use your personal information and your rights regarding that information. We are committed to being transparent about how we collect and use your data and to meeting our data protection obligations.

For information about how the wider university uses personal data please see the Privacy Notice section of our website.

What information are we collecting?

We will be collecting names and LJMU email addresses in order to sign members of staff and students up to participate in a number of workshops that will be run by Sustrans. This information will be collected using an online form.

Why are we collecting your data and what is the legal basis for this?

LJMU will collect personal data from you for several reasons, and will at all times do so in compliance with the principles of the GDPR, and for one of the legal basis set out in Article 6 of the Regulation.

We are collecting this data in order to invite staff and students to workshops and provide them with any pre-workshop information.

We will rely on the lawful basis of consent under Article 6(1)(a) when you sign up to attend. You can withdraw your consent at any time by contacting w.bowe@ljmu.ac.uk.

Who has access to this data?

Your personal data will be used only by relevant LJMU staff where the data is necessary for them to undertake their designated role.

The Active Travel Steering Group members will have access to this information in order to coordinate the workshops with Sustrans.

Sustrans will have access to this information, as they are working in a consultancy capacity for the University. They will only use this information to send information in relation to the scheduled workshops.

How does the university protect your data?

The university takes Data Protection very seriously and at all times your personal data will be handled in line with the university's Information Security Policy.

All personal information is stored on the University's secure IT systems and would be shared with Sustrans via a secure password protected Teams site that has been created for the purpose of sharing information.

For how long does the university keep your data?

The University holds this information in accordance with our Records Retention Schedule, usually for 3 years.

Your rights

As a data subject, you have a number of rights. You can:

• access and obtain a copy of your data on request, this could be in a portable electronic format
• require the university to change incorrect or incomplete data if you think that it is inaccurate or out of date
• require the university to delete or stop processing your data, for example where the data is no longer necessary or legally required for the purposes of processing

If your personal data has been provided by consent, you have a right to withdraw that consent at any time.

If you would like to exercise any of these rights, please contact the Data Protection Officer at dpo@ljmu.ac.uk.

What if you do not provide data?

If the information is not provided then individuals would not be able to participate in the workshops.

Transfers of data outside the UK

Generally, we do not send your personal data outside the UK. However, in some specific cases we may transfer the personal data we collect to countries outside the UK in order to perform our contract with you/or a contract with another organisation that requires your personal data i.e. a collaboration agreement with a university based outside of the UK. Where we do this, we will ensure that your personal information is protected by way of an ‘adequacy regulation’ with the UK or by putting alternative appropriate measures in place to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the UK laws on data protection, for example model contractual clauses, data sharing/data processing agreement and binding corporate rules (where applicable).

Automated decision making

We will not make any decisions about you automatically using a computer, based on your personal data. All decisions affecting you will be taken by a human.

How to complain to the Information Commissioner’s Office?

You have the right to complain to The Information Commissioner if you believe that our processing of your personal data does not meet our data protection obligations. The Information Commissioner can be contacted:

Post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF.
Telephone: 0303 123 1113.
Email: contact can be made by accessing www.ico.org.uk.